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Executive Administrative Office Assistant

Grafton Recruitment
Praca w Mazowieckie Stała


For our Client, an American corporation in Warsaw, we are looking for a candidate to position of Executive Administrative Office Assistant

Daily responsibilities:

Provide onsite administrative support for Company Executive Representatives; Expectation to work from the Office.
- Provide effective and high quality support in: scheduling complex meetings, managing Outlook calendars, booking complex travels, producing and submitting expenses reports, perparing PowerPoint presenatations, preparing draft of correspondance (both English and Polish), maintainting records, perform meeting minutes if requiered, preparing relevant reports / summaries upon Executives request, ensure smooth documenatiation workflow, ensure accuarte information workflow etc;
- Act as first point of contact to Company Office. Provide logistical support for all meetings, conferences and workshops.;
- Provide office administartion support in: meeting and greeting guests, signing guest into visitors book, grant access to visitors badges, booking conference rooms, preparing conference rooms for meetings (ordering refreshments, checking av eupiment etc), organzing events, booking taxis, hotels etc;
- Communicate effectively and professionaly to relevant personnel via oral, written and visual media using the necessary equipment as required;
- Ensure proceses are performed according to Company polices and standards;
- Ensure security, integrity and confidentiality of data;
- Poiint of contact for all facility related escalations to ensure quick resolution of any complaints;
services, catering;
- Proactively resolve querries in cooperation with other departments


- Higher education (Bachelor Degree)
- Fluent knowledge of English language
- 3+ years of experience preferred
- Commitment to excellence and result orientation
- Communication and presentation skills in an international business environment at all hierarchy levels of the organization
- Embrace and actively manage change
- Excellent time management skills and ability to multi-task and prioritize work
-Attention to detail and problem-solving skills
- Demonstrated proficiency in internet navigation for information and data gathering.
- High level interpersonal skills, poise, tact and diplomacy required to handle sensitive and stressful situations
- Apply proficient knowledge of policies and procedures of assigned department
- Ability to work individually, resolve issues on your own, but also work part of wider team to effectively collaborate and share ideas and knowledge




  • Grafton Recruitment
  • Praca w Mazowieckie
  • Kategoria: Administracja biurowa
  • Wynagrodzenie: Od 5800 PLN do 8700 PLN
  • Rodzaj pracy: Stała